10/27/2010 1:00 PM ET|
6 audit red flags
It may not be due to something you did wrong. It may even be triggered by an IRS error. But there are ways to reduce the chances of getting that dreaded letter.
There's no sure way to avoid a tax audit. Well, actually, there may be, but I don't recommend it.
I know a preparer who suggests avoiding an audit by underpaying income tax by $10. While those dollars are outstanding, the return goes to collections, which minimizes, according to him, the opportunity for the audit division to focus on your return. He considers the penalties and interest on the $10 owed to be minimal insurance to shrink your exposure.
Most audited tax returns are selected for review either because the filer is part of a target group or because a computer program selects the return. The computer system selects many returns randomly, but there are red flags that will draw the Internal Revenue Service's attention.
The key is to minimize your exposure. Here are some things you should try to avoid:
1. Math mistakes
The biggest reason people receive letters from the IRS is addition or subtraction goofs. Fortunately, math errors rarely lead to a full audit. Still, double-check your math before you send in your return.
And if you receive a letter from the IRS saying you owe money, check your numbers first. Sometimes, an IRS employee misreads one of your numbers, or the number is keyed into the IRS computer system incorrectly. If the agency is wrong, send a letter with a printout of your calculations.
2. Mismatched interest and dividend reporting
If the amounts reported in supporting documents don't match the amounts on your return, you will get a letter.
There are lots of possible errors here. Sometimes, the IRS will enter Form 1099 information (investment, interest and other nonwage income) into its computers and erroneously key in the income amount or the Social Security number of the recipient. If the income isn't yours, get a letter from the bank or other payer and forward that letter to the IRS. If the amount is incorrect, send a copy of the Form 1099 mailed to you by the payer.
3. You're on the IRS hit list
Those who receive much of their income in cash are traditionally on the radar screen of IRS agents looking for unreported income. Be prepared to defend any non-income deposits into your accounts. Recently, the agency has also pinpointed small-business owners and the self-employed. Too many "business" cars were going to campus each September. Be prepared to substantiate your deductions.
4. You have a big mouth
Never brag about how you put one over on the IRS, especially on Facebook. The IRS has been successfully trolling such sites to find unreported income and tax cheats.
Internal Revenue Service whistle-blowers can earn rewards of 15% to 30% of the additional tax collected, including fines, penalties and interest. Scofflaws can be reported by filing Form 211 (.pdf file) or calling the IRS fraud hotline at. 1-800-829-0433.
Everyone else: Zip it. Keep your accounting strategies to yourself.
5. You're exceptional
An IRS computer program compares your deductions with others in your income bracket and weighs the differences. This secret IRS formula, called the DIF Score, is used to select returns with the highest probability of generating additional revenue through audits.
Check programs like TurboTax's deduction finder and books like my "How to Pay Zero Taxes" to ensure you're getting all the savings you deserve.
6. You have the wrong preparer
Let's face it: Some tax preparers are less than professional. Some, unfortunately, are crooks. If your preparer promises you a refund before checking all of your paperwork, run as fast as you can. That preparer is going to be taking illegal or inflated deductions, and, when the IRS finds out, you're going to be the one who pays the bill, plus interest and penalties.
On the other hand, you may qualify for a reward if you report your criminal preparer to the IRS fraud hotline.
Make sure you're withholding the right amount using a program like TurboTax's paycheck analyzer, or check Circular E from the IRS. You can download a copy from the agency's website.
If the IRS is coming . . .
If you are facing an audit, don't panic. An audit is merely a process in which the IRS asks you to substantiate the numbers on your tax return.
Here are three survival strategies:
Call your tax professional. Or get one. If the audit is simple -- to prove your charitable and interest deductions, for example -- you can do it yourself by mailing the IRS copies of your substantiation. For all in-person audits, I strongly suggest professional representation.
Plan your taxes to pre-empt an audit. If, say, you have a huge medical deduction that you feel would increase your chances of being audited, attach copies of your medical bills to your return. The IRS computer might still kick out your return, but when a real person looks at it, the reviewer will recognize that you know the rules. This may reduce your odds of a full audit.
Keep records for three years. Normally, the IRS can audit you for three years after you file your return. In reality, however, most returns are audited within 18 months. This gives the IRS time to do the review and request the appropriate substantiation before the statute of limitations (usually the three-year period) ends.
The IRS has announced that it will not audit a taxpayer for more than five years in a row on the same issues. Personally, that doesn't give me much comfort. Once the deadline has passed, the IRS normally cannot audit your return, and your expenses are insulated from examination.
File at the last minute if you are concerned about a potential audit. It won't hurt and might decrease your chances of being selected.
The good news: If you are audited one year with a refund or no change, it decreases your odds of being audited in subsequent years. In fact, if you are audited on the same items two years in a row with no additional taxes due, the IRS manual specifically recommends not auditing you on the same items for a third year.
Jeff Schnepper is the author of the best-selling book "How to Pay Zero Taxes," which is in its 30th edition. He is a former professor of taxation, accounting and finance. Schnepper now has a full-time tax planning and legal practice in Cherry Hill, N.J. Click here to find Schnepper's most recent articles.
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